officers.html
2009-2010 Band Booster Officers
President * Gary Smith
Vice President * Coleen Humphries
Treasurer * David Hall
Secretary * Sheri Smith
Immediate Past President * Scott Hamlet
Committee Name
Chair / Members
Concession Stand Operation Coleen Humphries
Home
 
Visitor
 
Volunteer Committee  
Chaperone Committee Lisa Strong

Committee Members

Janie Giddens,  Angie Johnson,

Ginger Youngblood

Equipment Management Committee Matt Roper
Publicity Committee Judy Smith
Uniform Committee Tammy Gardner
Committee Members
 
Fund Raising Committee Daphna Williams
Trip Committee Louis Zook
Band Front Committee Catie Simpkins
* denotes Executive Committee Member
 

President:

  • The President shall be a member of and serve on the Executive Committee of the Sylacauga High School Band Booster Organization.
  • shall prepare the agenda and preside at all meetings of the organization.
  • shall appoint all committees and serve as an Ex-Officio member of all committees.
  • shall oversee the general operation of both concession stands and shall be responsible for periodic pickup of all monies taken in during the games.
  • shall appoint chair and co-chairpersons to standing and special committees authorized under these Bylaws, except where committees are otherwise designated as responsibilities of elected officers.

Vice President:

  • The Vice President shall be a member of and serve on the Executive Committee.
  • shall preside at all meetings in the absence of the President.
  • shall assume all duties as delegated by the President.
  • shall serve as chairman of the Concession Stand Committee whose responsibility is to be sure the concession stands are stocked with the necessary foods and supplies at least one day prior to all home games and any other school sanctioned function during which the concession stands may be operated for the benefit of the Sylacauga High School Band Boosters Organization.
  • shall be responsible for the general operation of both concession stands floating between the main and visitor side stands during the length of each band function, insuring that they are adequately and properly supplied with foods, drinks, etc.

Secretary:

  • the Secretary shall be a member of and serve on the Executive Committee of the Sylacauga High School Band Boosters Organization.
  • shall attend all meetings of the Band Booster Organization.
  • shall keep all records and minutes of all meetings of the Band Booster Organization.
  • shall attend to all correspondence for the Band Booster Organization.

Treasurer:

  • the Treasurer shall be a member of and serve on the Executive Committee of the Sylacauga High School Band Booster Organization.
  • shall receive all funds due the Band Boosters and promptly deliver them to the Sylacauga High School Bookkeeper or deposit them in accordance with the regulations of the School, the State Accreditation Association and the Southern Association of Colleges and Schools.
  • shall keep an accurate record of all receipts and disbursements showing the income and expense for each fund raising project separately.
  • shall secure adequate monies to provide “start up” cash prior to any activity requiring same.
  • shall be responsible for the security of all Band Booster monies.

Assistant Officers:

  • The Board may appoint one or more Assistant Secretaries and one or more Assistant Treasurers.
  • Each Assistant Secretary and each Assistant Treasurer shall hold office for such period as the Board may prescribe.
  • Any Assistant Secretary may perform any of the duties or exercise any of the powers of the Secretary or otherwise as occasion may require in the administration of the business and affairs of the corporation, and any Assistant Treasurer may perform any of the duties or exercise any of the powers of the Treasurer at the request or in the absence or disability of the Treasurer or otherwise as occasion may require in the administration of the business and affairs of the organization.
  • Each Assistant Secretary and each Assistant Treasurer shall perform such other duties and/or exercise such other powers, if any, as the Board shall prescribe.
  • To establish the authority of an Assistant Secretary or an Assistant Treasurer to take any action on behalf of the corporation in place of the Secretary or the Treasurer, as the case may be, it shall not be necessary to furnish proof of any request by, or of the absence or disability of, the Secretary or Treasurer or any other Assistant Secretary or Assistant Treasurer, respectively.

STANDING COMMITTEES

Concession Stand Operation Committee

  • The Vice President shall serve as Chair and Chief Officer.
  • responsible for the general operation of the concession stands at all home football games and any other school sanctioned function in which the concession stands may be operated to benefit the band.
  • establishes the menu, orders the food, drinks and supplies, stocks the stands and clean and straighten after each game.

Fund Raising Committee

  • The Fund Raising Committee selects and presents for approval all projects concerning fundraising, dinners, car washes, etc. excluding concession stand operations.
  • presents projects to the students, providing instruction for the project to the students.

Volunteer Committee

  • develops the schedule of each volunteer for the concession stand and delegates their work assignment.
  • notifies volunteers of their date(s) to work at the concession stands and will contact the volunteer as a reminder at least (2) two weeks prior to their date to work.
  • notifies parents of regular monthly meetings of the Band Booster Organization.
  • In conjunction with the Publicity Committee will develop and maintain an e-mail listing of students, parents and members of the Sylacauga High School Band Booster Organization.
  • responsible for providing the SHS Principals Office with a list of names of volunteers scheduled to work at each football game and/or any other school sanctioned function at least four to five (4-5) days prior to each function.
  • provides volunteer list to Publicity Committee for inclusion on the web site.

Chaperone Committee

  • obtains chaperones for each band activity. Chaperones give out hat plumes, travel in the buses with the band to its destination, accompanies band students when it is necessary for a band student to leave the main body of the band, watches the band’s designated seating area in the stands during each half-time performance, sets up and provide band students with halftime drinks, etc. and checks the stands after each game for any band instruments, hats or personal items left behind by band students.
  • provides the SHS Principals Office with a list of names of chaperones scheduled to work at each football game and/or any other school sanctioned function where chaperones shall be needed at least four to five (4-5) days prior to each function.
  • recommends to the Trip Committee a list of preferred chaperones for trips outside of the normal school calendar.
  • provides chaperone list to Publicity Committee for inclusion on the web site.

Equipment Management Committee

  • responsible, along with designated chaperones or other officers, for the loading and unloading of all band instruments, plume containers, water coolers, drinks, drum major stand, and any and all other items needed by the band at each band function.
  • If a rental vehicle is leased they also arrange for pick up of the vehicle and bring it to the band room the day of travel and return it the following day to the leasing agency to ensure no additional charges are added.

Publicity Committee

  • obtains and transfers for placement in the Sylacauga High School Newspaper, the local city newspaper, and/or radio and TV stations, all information pertaining to the band regarding band projects, competitions, awards or any and all other general information concerning the band.
  • will work toward development of a regular monthly newsletter to be sent not only to parents and students but also to businesses or other supporters who express interest. .
  • shall update and maintain the web site (www.shsband.net).
  • working in conjunction with the Volunteer Committee, will develop and maintain an email list of students, parents and members of the Sylacauga High School Band Booster Organization

Trip Committee

  • works with the band director(s) to establish an itinerary and budget including, but not limited to, transportation, lodging, meals, activities, and chaperones for out of town trips and events.
  • works closely with the chaperone committee to establish a list of preferred chaperones.

Uniform Committee

  • shall be responsible for seeing that uniforms and concert attire are cleaned and maintained.
  • shall see to it that, at a minimum, all Marching Band uniforms are cleaned three times per season and immediately following the final performance of the season and that concert uniforms are cleaned prior to the end of the school year.
  • shall present an up-to-date status of all uniforms and their needs at each monthly Executive Board and general membership meeting.
  • At least one member of the Uniform Committee shall attend all performances.

Band Front (Color Guard & Majorette) Committee

  • shall serve at the request of the Band Front Sponsor.
  • shall work with the Band Front Sponsor making procurement of all flags and uniforms to be used by the Color Guard and Majorettes.
  • responsible for the upkeep of all Guard equipment and uniforms, will ensure the correct number of flags rifles, backdrops and uniforms are taken on each trip, and will crew assignments for prop setup and removal for each show.